Applicant privacy and consent information

Who operates RouteGuard

The applicant-profile service is operated by Jayesh Nanwani, sole proprietor operating as RouteGuard Safety & Compliance. For privacy questions or requests, contact sales@routeguardsafety.com.

Initial service scope

The initial service is intended for Canada-based applicants and carriers, including drivers and carriers operating cross-border routes into the United States. This describes the intended launch audience; it does not state where information is stored or establish which regulatory requirements apply to a particular carrier.

Information and purposes

Registration collects your name and email and establishes your sign-in credentials through Supabase Auth. Your private profile can include contact and location details, licence class and jurisdiction, work preferences, experience, residence and employment history, former-employer business contact details, collision and conviction history, and previous DOT-regulated work. Owner-Operators can describe their business, equipment and operating preferences.

We use information you provide to save your profile, support matching with participating carriers, process your chosen job applications or sharing requests, and provide carrier-specific onboarding when you choose it. We retain application revisions, consent and sharing decisions, onboarding responses, privacy requests and relevant audit timestamps. You may save drafts or submit incomplete information. Missing information stays incomplete.

Please do not enter government identity numbers, health diagnoses, drug-testing records, payment details or other highly sensitive information into free-text fields. Provide former-employer business contact details only when appropriate for recruitment; entering them does not authorize an automatic reference check. This profile service does not send reference-check emails. New document uploads are not accepted in this initial release.

Who can access your application

Your recruitment profile starts private. You can separately choose anonymous discovery or identified visibility. Anonymous discovery shows matching characteristics rather than your name; it is not a guarantee that nobody can infer your identity. A carrier may request fuller profile access, which you can approve or revoke. Applying to a job, approving a recruitment request and explicitly sharing a submitted profile for carrier onboarding are separate choices. Read each sharing confirmation before submitting. Authorized carrier staff may review information permitted by the relationship you chose.

You can revoke a carrier's future access from your applicant workspace. Revocation does not erase audit history or retroactively retrieve copies of information the carrier already lawfully accessed. Carrier-specific legal retention duties may still apply.

Application versus hiring

A RouteGuard applicant profile is not an employment application submitted to every participating company. Submitting or sharing does not guarantee a job, create a carrier employee account, establish regulatory qualification or authorize driving. A carrier may ask you to complete additional screening and onboarding steps.

Service providers and safeguards

RouteGuard uses Vercel to host the website and Supabase for authentication, database and private file storage. The current production Supabase project is in the Canada Central region. This is not a promise that all processing stays in Canada: hosting, authentication, email delivery, support and carriers may involve other locations, including the United States. Access controls separate applicants and carrier workspaces; privacy operations require a restricted operator assignment. Relevant technical and security logs support service operation and troubleshooting. No online system can guarantee absolute security.

Marketing and retention

Creating an applicant account does not provide separate consent for promotional emails or mass marketing. Our intended policy is to review an applicant-network profile after one year of inactivity for deletion, subject to applicable retention requirements and legal holds. If the applicant has transitioned to a carrier driver and is still working with that carrier, the inactive applicant profile is to be archived rather than deleted. Archiving does not terminate employment or remove carrier records.

Automatic deletion is not enabled. We do not promise that information will be erased automatically on a particular date. Old or unknown activity dates do not establish a deletion deadline. Deletion requests require individual review of employment protection, holds, shared information and retained records. We will explain the outcome and any retention that prevents the requested deletion.

Expiry or removal of a network profile, or withdrawal of applicant consent, does not automatically delete a carrier's hiring or driver qualification records. Those records are protected separately under applicable retention requirements and legal holds. Any disposal requires a separate review of legal requirements and holds, and explicit authorization through the carrier's records process.

Privacy questions and requests

For access, correction, deletion review, complaints or other privacy questions, email sales@routeguardsafety.com. If you have an applicant account, use Privacy and data controls to download your information as JSON, view request history, request access or correction, ask for deletion review or withdraw applicant consent. The export includes document metadata where present, rather than raw file bytes or a carrier's private internal notes. Contact us for additional records. We may verify your identity before providing records or making changes.

Withdrawing applicant consent returns the application to draft and revokes active carrier sharing through that control. Use the separate recruitment visibility and access controls to review those permissions too. Withdrawal does not erase retained revisions, audit history or records a carrier must retain.

You can reversibly archive your network profile to pause new discovery, recruitment approvals, job applications and carrier sharing. Existing carrier shares and previously submitted job applications retain their existing permissions. Restoration keeps recruitment private and does not reinstate revoked recruitment requests. Archiving is not erasure and does not change employment.